Lens
 
International AIDS Society

Exhibition



EXHIBITION APPLICATIONS ARE OPEN

Exhibition space is still available, please contact us as soon as possible at to book yours.

The 20th International AIDS Conference will offer unparalleled opportunities to both commercial and non-commercial organizations to showcase their products and services to the world’s leading HIV/AIDS professionals. With over 5,000 square meters of prime exhibition space and more than 14,000 delegates expected, your organization cannot afford to miss the chance to reach so many key players in the scientific response to HIV/AIDS. Delegates will comprise researchers, scientists, clinicians and other health care providers. The exhibition area will also include a catering area, and an internet café located nearby ensures that it remains the hub for all delegates who want to stay connected.


Exhibitors Benefits

Exhibitors registering before the deadline will have the following benefits:
  • Company listing in the Pocket Programme (printed) and the Programme-at-a-Glance (online)
  • Company listing in the Mobile App
  • Company listing on the conference website
  • Company listing on all exhibition signage
  • Free exhibitor badges: each exhibitor will receive a limited number of free badges based on the number of purchased square metres (additional exhibitor badges can be purchased):

    Purchased Square Metres Exhibitor Badges
    Up to 25m2
    From 26 to 50m2
    From 51 to 75m2
    From 76 to 100m2
    More than 100m2
    3
    6
    10
    15
    20

Exhibition Hall Features

The Exhibition, conveniently located close to the Registration, the Global Village and the walkway leading to all Session Rooms, will feature the following:
  • AIDS 2014 Poster Exhibition
  • Internet Café
  • Catering area

Provisional Exhibition Opening Hours:

Sunday 20 July:
Monday 21 July:
Tuesday 22 July:
Wednesday 23 July:
Thursday 24 July:
12:00 – 18:30
10:00 – 18:30
10:00 – 18:30
10:00 – 18:30
10:00 – 18:30

Exhibit booths must be staffed at all times during opening hours. Teardown begins on Thursday 24 July at 18:30.


Order your Exhibition Space

The deadline to order your exhibition space is 2 May 2014.

Exhibitors can purchase either:
  • Space only (minimum purchase of 9m2). Exhibitors who order space only are required to bring their own booth. The cost per square metre is USD 475 for both commercial and non-commercial organizations. A mandatory fee of USD 5/sqm for waste removal is also required.
     
  • Shell Scheme Packages, which come in 2 sizes:

     

    9m2

    18m2

    Exhibit Space
    (USD 475/sqm)
    Yes
    Yes
    Shell Scheme
    (USD 980 or USD 1,550)
    Yes
    Yes
    Waste Removal Fee
    (USD 5/sqm)
    Yes
    Yes
    Table
    1
    2
    Chairs
    2
    4
    Shelves
    2
    4
    Waste basket
    1
    2
    Plug point
    1
    2
    Lighting
    Yes
    Yes
    Header
    Yes
    Yes

    TOTAL

    USD 5,300

    USD 10,190


    PLEASE BE AWARE GST (10%) APPLIES

Applications must be submitted through the IAS Satellite and Exhibition Tracker (ISET).


Space Assignment and Payment Modalities

Stand and floor spaces are assigned by the conference secretariat on a first-come, first-served basis, according to the dates when applications are received. Major Industry Sponsors receive priority to select their location. Spaces will be grouped in island formations according to the type of organization and standard guidelines.

Only fully completed exhibition space orders will be accepted. The exhibition space order will only be confirmed upon receipt of payment in full accordance with the general terms and conditions. The conference secretariat reserves the right to accept or reject applications and to assign spaces.

 

Place your Order

Orders must be submitted through our online ordering system, ISET: iset.aids2014.org

Sponsorship Opportunities

Download the AIDS 2014 Commercial Invitation to learn more about exhibiting at the conference, organizing satellite sessions or becoming one of our key sponsors.
AIDS 2014 Commercial Invitation